Outsourcing Agency Empanelment & Onboarding
How a manpower-supply company becomes an empanelled UPCOS vendor, eligible to be allocated departmental requisitions.
Who can apply
Registered manpower-outsourcing companies with a valid business registration, EPFO and ESIC establishment codes, and a demonstrable track record of statutory compliance and manpower supply are generally eligible to apply for empanelment. Requirements around minimum turnover, years of experience and documentation are set by UPCOS and may be revised from time to time — always confirm current criteria on the official portal before applying.
Typical empanelment process
Registration on the portal
The agency creates an account and submits basic company details.
Document submission
Company registration certificate, PAN, GST, EPFO/ESIC registration, past work orders and financial statements are uploaded.
Technical evaluation
Experience, capacity and compliance history are assessed against the published criteria.
Financial evaluation
Turnover and financial stability are checked to ensure the agency can meet payroll obligations reliably.
Empanelment & listing
Approved agencies are added to the empanelled list and become eligible for requisition allocation, subject to periodic renewal and compliance review.
Ongoing obligations once empanelled
- Depositing EPF and ESIC contributions for every deployed worker, on time, every cycle
- Issuing appointment letters and maintaining service records for deployed staff
- Paying wages directly into workers' bank accounts, without unauthorised deductions
- Responding to grievance escalations within defined timelines
- Submitting attendance and payment data accurately for departmental verification
Manpower procurement workflow, in short
Once empanelled, an agency receives requisitions allocated by UPCOS, sources candidates (commonly via employment-exchange listings), and presents shortlisted candidates — typically about three times the number of vacancies — to the department's screening committee for final selection.